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Getting Started

Click on the links below for more information.

User Registration – Password

In order to access the eProtocol application you’ll need a User Name and Password.  Click on the registration button, complete and submit the registration form. Your application will be validated and an email with your temporary access details will be emailed to you. When you log on to the system for the first time you will be asked to change your password.

Passwords will need to be a minimum of 8 characters with 3 or 4 of the following:
Symbols (!,@,#,$,%,^,&,* etc)%%

Tips for Success in eProtocol:

  • Use a recommended browser.expand
    eProtocol is compatible with the most popular browsers, including Internet Explorer, Safari, and Mozilla Firefox. However, if you do not have a strong browser preference, we recommend the following: If you are on a Windows machine, use Mozilla Firefox. If you use a MAC machine use Safari.
    If you are on a Mac machine, use Safari.
  • Allow pop-up windows.expand
    Pop-up blocking software prevents the eProtocol application from opening certain windows.
    You’ll need to make sure that your browser has all pop-up blocking software disabled while using eProtocol.See below for more information on configuring your browser to allow pop-ups.
  • Do not use your browser’s BACK button.expand
    This will avoid taking you out of the system, instead, use the menus and links within the application to navigate.
  • SAVE frequently.expand
    eProtocol will time out after 30 minutes of inactivity. Only actions which cause the page to refresh or reload (such as saving or navigating to a new section) are indications to the system that your session is active.
  • Read the Instructions/Helpexpand
    Many pages in the application offer instructions.  Use the help button located in the top right hand  corner on the page to help guide you and answer  most common questions.
  • Be patient.expand
    Some processes can take a minute to run. Although data is loading, your browser may not indicate activity.
  • Sign Out when done.expand
    Always click “Sign Out” and shut down your browser completely (close all browser windows) when you are finished using eProtocol. This will not only help keep your information secure, but will also release any edit locks you may have had on protocols, and allow your colleagues on the project to open the protocols in edit mode.

Internet Explorer allowing pop-upsexpand

  1. Start Internet Explorer.
  2. On the Tools menu, click Pop-up Blocker and select Turn Off Pop-up Blocker.
  3. When Pop-up Blocker is correctly turned off, it will show Turn On Pop-up Blocker.

Safari: allowing pop-upsexpand

  1. Start Safari.
  2. On the Safari menu, look to see if Block Pop-up Windows is checked. If so, click this line once to turn off pop-up blocking.
  3. When Pop-up Blocker is correctly turned off, it will show Block Pop-up Windows as unchecked.

Yahoo Toolbar: allowing pop-upsexpand

  1. On the Yahoo Toolbar, click the pop-up blocker icon to see if Enable Pop-up Blocker is checked. If so, click this line once to turn off pop-up blocking.
  2. When Pop-up Blocker is correctly turned off, it will show Enable Pop-up Blocker as unchecked.

Google Toolbar: allowing pop-upsexpand

  1. On the Google Toolbar, click the pop-up blocker icon to see if pop-ups from his site are allowed. If not, ‘Always allow pop-ups from…’ message is displayed. Click this line once to turn off pop-up blocking.
  2. When Pop-up Blocker is correctly turned off, the button will show as shown below.

System Requirementsexpand

To access the eProtocol application, you’ll need a computer with an Internet connection.

If on a Windows computer, use Internet Explorer (IE) as your browser.

  • If on a Macintosh computer, use Safari as your browser.
  • Pop-up blocking software must be disabled (pop-ups must be allowed) while using eProtocol. See instructions for allowing pop-ups in your browser.

Access to Submitted Applicationsexpand

Once logged in to eProtocol, you will have access to see all those (and only those) applications for studies on which you have been listed in the Personnel Info section. You will only have access to edit those studies/applications on which you are listed as either:

  • Principal Investigator
  • Co-Investigator
  • Nominated Contact
  • Tax Invoice

You must have edit access for a particular study in order to start an amendment or Ethics Approval Extension application for that study.

  • PLEASE NOTE: If you are listed in the “Other Personnel” section of a study application, you only have read access to that study.
Understanding your eProtocol HOME pageexpand

The first page you encounter after logging in to eProtocol is your HOME page. Your HOME page has two main sections that display all of the studies on which you have been listed in the Personnel Info section. This is how the sections appear.

You can expand or collapse these two sections by clicking on the arrows on the right of the grey section bar as shown above.

Applications (In-Preparation/Submitted)expand

Think of this as your “work-in-progress” area. It displays all of your applications that are not yet approved. This includes applications you have just begun working on (new, amendments, Ethics Approval Extension), as well as those that have been submitted and are in various stages of the Bellberry HREC review process. Applications will be displayed here until they are officially approved in the system.

Applications (Approved)expand

Think of this as your “work-completed” area. It displays a listing of your approved applications. Click on an application number from the list to have the option to view the most recent approved version of the application, or to start an amendment or Ethics Approval Extension. Remember, the option to start an amendment or Ethics Approval Extension is only available to those listed on the application in a personnel role that grants EDIT access.

When is independent ethical review needed?expand

For a definition of Human Research please click here.

As per the National Statement on Ethical Conduct in Human Research (2007), ‘institutions are responsible for establishing procedures for the ethical review of human research. That review can be undertaken at various levels, according to the degree of risk involved in the research (see Section 2: Themes in Research Ethics: Risk and Benefit, Consent responsibilities, and Chapter 5.2: Responsibilities of HRECs, other ethical review bodies, and researchers).

Research with more than a low level of risk (as defined in paragraph 2.1.6) must be reviewed by an HREC. Research involving no more than low risk may be reviewed under other processes described in paragraphs 5.1.18 to 5.1.21. Institutions may also determine that some human research is exempt from ethical review (see paragraphs 5.1.22 and 5.1.23).’

A judgment that a human research proposal meets the requirements of this National Statement and is ethically acceptable must be made before research can begin.

For review requirements of activities such as quality assurance or improvement and clinical audit click here ‘When does quality assurance in healthcare require independent ethical review? NHMRC 2003

All applications for studies must be submitted to Bellberry via e Protocol. Approval must be granted before recruitment and data collection may start.

Click here to access more information that is available on the National Health and Medical Research Council Website.